This is a method of securing the data on your computer so that it cannot be viewed by anyone if your machine is lost or stolen.
As anyone in the healthcare industry should be aware, patient privacy and information security is of the utmost importance. Even small data breaches can have a significant negative impact on an organization’s reputation and can also result in large financial penalties and expenses. To this end, Johns Hopkins is requiring that ALL laptops (both PC and Mac) throughout the enterprise be encrypted regardless of whether or not you work with any patient or other sensitive data. There are no exceptions to this requirement.
As of January 2015, all new laptops issued by SON ITS have been encrypted before they were issued. Anyone who was issued a laptop before January 2015, must schedule an appointment with SON ITS to have their machine encrypted. Many of you have already done this, but many others still have not. If you are not sure whether or not your machine has been encrypted, simply click here to open a list and look for the Asset Tag for your machine. Your Asset Tag # can be found under the bar code on the blue label that should be on the bottom of your machine. If your Asset tag is not listed, then your machine has not been encrypted and you need to schedule an appointment with SON ITS.
The process to fully encrypt a laptop can take anywhere from 2-5 hours depending on a number of factors. Therefore, the SON Help Desk must schedule appointments with laptop users to bring machines in to have the work done. Ideally, leaving the machine with us overnight is preferable. In cases where this is not possible, the machine must be delivered to us no later than 10:00 AM in order to be ready by 5:00 PM.
Please E-mail the Help Desk at SON-HelpDesk@jhu.edu with some dates that would be convenient for you to have this work done. Note that we will only be able to work on a limited number of machines each day. Appointments will be scheduled on a first come first served basis.