Page Reference: https://wiki.nursing.jhu.edu/x/IACoCQ
The School of Nursing has implemented a new room and event scheduling system that will eventually be adopted enterprise-wide by Johns Hopkins. This page is intended to provide all SON Faculty, Staff, and Students with basic usage and policy guidance for the system. Some of of these details might change as the platform is implemented throughout Hopkins.
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The 25Live platform is 100% web-based so it can be accessed from any device with a web browser. Accessing 25Live:
Appropriate permissions are automatically assigned to all SON affiliates. If you login to the system and do not appear to have access to SON resources/rooms, it is probably just because you haven't been added to the appropriate group yet. Please open a ticket with the SON Help Desk and request access. As with all new platforms, we expect there will be a learning curve for everyone including administrators of the system. We may need to make adjustments as we go to ensure the system works as effectively and efficiently for everyone. Please feel free to email the Help Desk with any tips, suggestions, or complaints so that we can try to make the system work equally well for everyone |
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The vast majority of people will use the Express Scheduling option that you will see prominently on your dashboard when you login to the system. The options above the Express Scheduling form can help you find an available room at a specific time or a time that a specific room is available depending on your need. If you need additional reservation options such as recurring dates or Multimedia resources (available only in select rooms), you will click the “Open in Form” button or click the “Event Form” menu option in the top menu bar. The platform is very intuitive and easy to use. The vendor has extensive user documentation for any task you want to perform that you can access by clicking the Help link in the upper-right corner of your dashboard. For a high level view of room availability or seeing where and when meetings, activities, and classes are scheduled throughout the school, click the More menu link in the upper-right corner and select either "Calendar" or "Availability" views depending on your need/preference. Be sure "All SON Spaces" is selected in the filter criteria if you want to see events for all rooms. You can also create and save custom searches if you want to limit your few to only certain rooms. See Advanced Searching and Saving Searches. Wherever you see a star to the right of any object, it means you can click on it to save that object as a "Favorite" and have it always show up at the top of whatever list you are viewing. Upon making a reservation, you should receive an email confirmation. For some rooms/spaces, the SON Events group will need to approve your event before it is confirmed. Please exercise common courtesy when reserving spaces:
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How to schedule/reserve a Pinkard room when creating a meeting in OutlookHow to add Pinkard room calendars to Outlook to see availability |
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SON Students only have rights to reserve spaces designated as Study Rooms. While students will be able to view usage and availability for all spaces, only Study Rooms will show up as an option for reserving a space. If you need to reserve any other space in the building for a club event or other purpose, please email SON-StudentAffairs@jhu.edu to have them make the reservation on your behalf.
Tips/Friendly Guidance:
How to schedule/reserve a Wald room when creating a meeting in OutlookHow to add Wald room calendars to Outlook to see availability |