Page Reference: https://wiki.nursing.jhu.edu/x/IACoCQ
The School of Nursing has implemented a new room and event scheduling system that will eventually be adopted enterprise-wide by Johns Hopkins. This page is intended to provide all SON Faculty, Staff, and Students with basic usage and policy guidance for the system. Some of of these details might change as the platform is implemented throughout Hopkins.
The 25Live platform is 100% web-based so it can be accessed from any device with a web browser.
Accessing 25Live:
- URL: https://nursing.jhu.edu/Rooms
- On the MyJH Portal, search for "Room" or "25Live" When you see the 25Live tile in the results, click the little heart in the upper left-hand corner to add it to your Favorites.
Appropriate permissions are automatically assigned to all SON affiliates. If you login to the system and do not appear to have access to SON resources/rooms, it is probably just because you haven't been added to the appropriate group yet. Please open a ticket with the SON Help Desk and request access.
The vast majority of people will use the Express Scheduling option that you will see prominently on your dashboard when you login to the system. The options above the Express Scheduling form can help you find an available room at a specific time or a time that a specific room is available depending on your need.
If you need additional reservation options such as recurring dates or Multimedia resources (available only in select rooms), you will click the “Open in Form” button or click the “Event Form” menu option in the top menu bar. The platform is very intuitive and easy to use. The vendor has extensive user documentation for any task you want to perform that you can access by clicking the Help link in the upper-right corner of your dashboard.
For a high level view of room availability or seeing where and when meetings, activities, and classes are scheduled throughout the school, click the More menu link in the upper-right corner and select either "Calendar" or "Availability" views depending on your need/preference. Be sure "All SON Spaces" is selected in the filter criteria if you want to see events for all rooms. You can also create and save custom searches if you want to limit your few to only certain rooms. See Advanced Searching and Saving Searches.
Upon making a reservation, you should receive an email confirmation. For some rooms/spaces, the SON Events group will need to approve your event before it is confirmed.
Please exercise common courtesy when reserving spaces:
- Do not book a room unless/until you are sure you need it
- Do not book a room for significantly more time than you need “just in case”
- If you have booked a room you no longer need, be sure to cancel the reservation as soon as possible. See Cancelling Events.
- If you book a room for a recurring meeting and won’t need it for some of the occurrences, please be sure to cancel the occurrences on dates you don’t need. This is done by Editing the Event and clicking the View All Occurrences link under the calendar.
Some rooms/spaces will require approval. These cannot be reserved using the Express Scheduling option. You will need to use the Event Form. Areas requiring approval will have a "Request" button next to them instead of a "Reserve" button.
Classrooms will be backed out with not ability to reserve them until the SON