After using the web form to create your new signature, follow these steps to copy and paste it into Outlook Web Access (OWA). The steps vary slightly based on which version of Exchange your JHU mailbox is hosted on.
How to tell which version of OWA you have?
- In OWA 2010, the word “Options” and a question mark will appear under your name in the upper right-hand corner.
- In OWA 2013, there will be a gear symbol and a question mark to the right of your name in the upper right-hand corner.
Instructions for Outlook Web Access (OWA)
- Login to OWA and open the message that was sent to you containing your new signature by double-clicking it. These instructions will not work from the preview pane so be sure you have opened the message in its own window.
- Click on your name in your new signature. Note nothing will happen, but this will place the cursor in the right place to prepare for copying the signature.
- Press Ctrl-A to select all of your signature text.
- Press Ctrl-C to copy it to your clipboard.
- Close the message by clicking the “X” in the upper right-hand corner of the window.
- For OWA 2010 only: Back in the OWA main window, click Options menu below your name and select See All Options…
- For OWA 2013 only: Back in the OWA main window, click the gear symbol to the right of your name and then select Options from the menu.
- Click the settings menu option on the left.
- Click the mouse inside the box for your E-Mail Signature.
- If you have an existing signature in this box, press Ctrl-A to select your entire existing signature.
- Press Ctrl-V to paste your new signature.
- You may make any necessary changes to your signature at this point as long as they comply with MarCom’s standards. Note you should not make changes here to your e-mail address or URL (if you have one) because that will alter the approved color and size for these links. If you need to make changes to your e-mail address or URL, please go back to the signature creation web page, make the changes there and send yourself an updated signature. If you accidentally change one of these elements and their appearance changes, you can undo recent changes by pressing Ctrl-Z as needed.
- Select the check box next to “Automatically include my signature on messages I send.”
- Click the Save button at the bottom of the page.
- You can now close the browser or click your browser’s back button return to your e-mail Inbox.